MEETING ROOM BOOKING SYSTEM

EFFORTLESSLY MANAGE MEETINGS AND SERVICES

Motivate your organisation with face-to-face collaboration no matter the location or technology.

Whether seamlessly integrating with your existing technology or providing a bespoke standalone solution, having a room scheduling system will help earmark your meeting room availability and reduce the frustration in finding available space to meet with your customers or staff.

 

Meeting Room Booking Systems allows users to book rooms across multiple locations, choosing the most suitable space depending on the requirements: such as the number of attendees or the technology required (e.g. display screen for presentations), or whether the meeting is scheduled or impromptu.

SCHEDULING

 

Remark Group provide a range of digitally advanced Meeting Room Management systems that allow you to organise and reserve your meeting rooms: book remotely, on the spot, or via an interactive touch screen. Scheduling a meeting can become quicker and more efficient, and the Room Booking Manager will change in real time. This digitally advanced solution has the capabilities to receive key room insights, which help you to improve the way you work and optimise resources.

Real-Time Booking

The ability to book meetings wherever your location & the flexibility to book ad-hoc meetings.

Meeting Room Status

Check if a meeting room is free or booked & keep track of scheduled meetings.

Team Availability

Easily check your teams availabilities without pulling out their individual calendars.

Room Schedule

See the availability of all your meeting rooms all on one device.

OFFICE EFFICIENCY

Meeting rooms only get utilised around a third of the time. This means that, in an average 8-hour working day, over five hours’ worth of meeting rooms are going to waste. When proper controls and a structured policy for usage is implemented, usage of rooms can improve.

A room booking system that provides insight into the usage of rooms and the patterns of bookings and cancellations can help management better understand their office and plan the office space for greater efficiencies.

What are
the benefits
of a Room Booking system
for your
workplace?

Increased Productivity 

No more double-booked rooms or miscommunicated meeting locations. Employees can book rooms with confidence due to real-time room availability viewing & booking. Meeting room booking software increases time efficiencies by eliminating any margin for wasted time or space.

Better Utilisation of Meeting Rooms 

When proper controls and a structured policy for usage is implemented, usage of rooms can improve. A room booking system that provides insight into the usage of rooms and the patterns of bookings and cancellations can help management better understand their office and plan the office space for greater efficiencies.

Improve Efficiency 

Room reservation software isn’t only easy, it’s also a great way to save time. With the ability to schedule and cancel meetings even when your off-site, having a meeting room booking system is a great way of improving the efficiency in which your meetings are booked, cancelled and monitored.

Simplifies Processess

A room reservation software needs to be simple and easy-to-use. Scheduling a room should be easy and intuitive, even when you have to schedule a room last minute. Meeting room software is available on mobile and smartphone devices, making it quick and easy for an employee to look up and schedule the room they need.

WHY CHOOSE REMARK?

Remark Group have a wealth in experience, providing design, installation and support for businesses across the UK.

Our helpful team are on hand to discuss your requirements and guide you through the process.

Business Intelligence Office Room Management

CONTACTLESS MEETINGS

Book a meeting room without touching. With presence detection, your meeting room changes its status once entered. The presence detection feature makes sure that the meeting room booking systems status updates to “booked” across all the channels.

Keep everyone safe by displaying the maximum number of people in the meeting room. Have the ability to display any room’s sitting capacity right next to its name.

OCCUPANCY CONTROL

Across the wider real estate, room and workplace occupancy detection solutions provide accurate, anonymous and real time reports on how and when meeting room and workspaces are being used.

Programmable occupancy targets can be configured, monitored and displayed to manage space utilisation, restricting access when full and importantly reporting on under or non-utilisation of spaces that could be reconfigured. These powerful capabilities are set to become vital tools for building/facility and health and safety managers who are responsible for workplaces.

meeting room booking system

Frequently Asked Questions

How does a Room Booking Management System measure room occupancy?

With the use of an analytical camera that can detect humans. The camera is integrated with your room booking system and can send notifications when occupancy has been reached.

Can a room booking system integrate with Microsoft Outlook?

Yes, they can be integrated with Microsoft Outlook. The integration allows you to book meeting rooms and associated services right from your MS Outlook calendar appointment.

Can meetings be booked using a mobile phone?

Yes, once your room booking system is integrated with your calendar you can then book meetings no matter where you are.

Will I have the ability to release the room for ghost meetings?

Yes, the systems have the ability to release booked meeting rooms if nobody confirms the meeting has in fact started, removes the meeting from the calendar and clears up office space for the people who really need it.

To speak to one of our Remark consultants about the best Meeting Room Booking solution for your business, call 0800 597 5558 or visit our contact page here.