What Is a Meeting Room Booking System?

Resource Centre Meeting Room Booking Systems What Is a Meeting Room Booking System?
< Back

A meeting room booking system allows your business to effortlessly manage meetings and conference calls. But what does that actually mean, and how could it work for your business? This technology is suitable for businesses with small Huddle Rooms, or even senior personal offices, to help understand when a room is available. Or if you’re a larger business, with lots of meeting rooms across your offices, then this system is a powerful resource to ensure meetings can take place smoothly, without interruption.

How does the system work?

Booking room systems allow your employees to arrange meetings with ease, removing a key frustration point of booking sessions with clients or employees. At a glance, they can find out which rooms are available, and when. They will also be able to identify whether a room is appropriate for the number of attendees, and whether it has the right equipment built in.

It synchronises across multiple locations, meaning if you have more than one office, you can better manage and review how your meeting rooms are being used across all your facilities.

It’s a way to create more efficient and more productive work spaces, as well as taking away some of the daily frustrations of office management. You can also receive insightful data on how your meeting rooms are being used.

What about the hardware?

We’ve spoken a great deal about the software side of the solution, but the hardware is just as important.

Digital panels displayed outside the meeting room can conveniently show when a room is in use, and help you see at a glance when it’s next available. Meetings can be easily cancelled or booked with updates happening in real-time. For occupancy control, you can clearly display the maximum number of people allowed inside.

From a web-based interface that can be accessed through any browser to a wall-mounted room display panel, a complete room booking system can help busy employees find and reserve rooms, even when they’re on the move.

Smart meeting rooms

Smart meeting rooms provide a contactless solution. Sensors detect when someone enters the room, and automatically update the room availability across the whole system.

Find out more about meeting room booking systems

Remark Group has a wealth of experience, providing meeting room booking systems across the UK. Contact us today to find out more about our turnkey solutions for larger office buildings and businesses with multiple offices.