What Is Needed For Web Conferencing?

Resource Centre Video Conferencing What Is Needed For Web Conferencing?
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There are two types of web conferencing: on-premise and cloud-based. If your workplace has adopted a hybrid setup, then you will most likely use both. On-premise web conferencing happens at the workplace, whereas cloud-based solutions connect you to external meeting members. Both enable instant, easy online communication with an individual or a large group. It ensures ease of connection in an increasingly hybrid working world.

In this guide, we’re looking at exactly what is needed for web conferencing to help you successfully facilitate the optimum communication and collaboration across all your meetings.

What is needed splits into two categories: software and hardware.

Typical hardware features include two-way audio and video conferencing. As basic necessities, you’ll also need a secure internet connection and a suitable device.

Mobile phones, tablets, laptops and desktop computers are all ideal for tuning in remotely or on the go. However, if you’re conducting a web conferencing meeting from the office, you may want to consider a range of other technology options.

In-office web conferencing technology

There have been huge advancements in video conferencing technology in recent years. With audio-visual being such an integral component of a successful meeting, it’s important to get this right.

Crystal clear audio and video quality are the basic essentials for on-premise meetings. For your boardrooms or small meeting rooms, you can also invest in smart auto-framing cameras which zone in on the speaker in the room. Clever audio systems can also ensure an equal level of volume and intelligibility for external meeting members, no matter where the speaker is positioned in the room.

This is particularly useful if you regularly need to make a good and professional impression with clients or stakeholders that are joining the meeting virtually. You can have a dedicated video conferencing room built, with smart capabilities such as meeting room occupancy detection, automatic lighting and smooth, uninterrupted meetings.

Software features

The software features are endless. Application sharing, presentation streaming and availability detection are just a few examples. Web conferencing applications also often feature instant messaging capabilities.

Smart integration

With smart integration, you can add plenty of work tools and apps to make your meetings suit how you like to work.

Cloud recording

With cloud recording, you don’t need to take meeting minutes. The video, audio, and instant messaging text can all be recorded and downloaded or streamed. This is ideal for participants that couldn’t attend - they can still tune in at a later date to stay in the loop.

Electronic hand raising

The raise hand feature in webinars allows attendees, panellists, co-hosts to indicate that they have something to say or need something from the host. This is particularly useful when presenting in a larger group.

Remark Group has a wealth of experience installing web conferencing technology solutions. Contact us today to learn more about how we can help your business get the most out of your virtual and on-premise meetings.